Talented Project Administrator for Award Winning Architects

Talented Project Administrator for Award Winning Architects

One of the leading architectural practices in London are seeking a Project Administrator to work on a highly esteemed cultural project in London. The practice works across arts and cultural projects, academic, sporting and infrastructure architectural design projects. This is a great opportunity for someone with solid project administration skills to further their experience within a highly distinguished architectural practice.

Key duties:

• Organise and manage diaries and meetings for Project Directors as well as meetings/events for the Project Team
• Book travel for Project Directors and Project Team
• Liaise with accounts departments to manage invoices, expenses, fee proposals, contracts, etc.
• Provide general administrative and coordination support to team
• Assist with project submissions, presentations and correspondence with clients
• Assist with updating project information within the internal database
• Help the business development team with project proposals
• Assist with project resourcing and checking timesheets
• Document control
• Produce project reports and proofread documents
• Assist the Design Manager with project scheduling and management of documents
• Provide other team support when needed such as coordinating with IT, reception, HR, etc.

Key skills:

• Proficient in MS office and InDesign
• Experience working with Deltek would be advantageous
• Experience working within an architects or similar environment
• Excellent written and verbal communications skills
• Excellent interpersonal skills
• Ability to multitask and balance workload in a fast-paced work environment
• High level of time management and organisation skills
• Ability to work with several different levels of people and personalities
• Proficient in Document Control software such as Aconex, BIW, 4Projects, etc.