Team Coordinator for Multidisciplinary Architects

A vibrant and multidisciplinary architectural practice is seeking a Team Coordinator for their London based team. The widely-respected practice has recently won numerous design awards and competitions for their commercial awareness across the arts, conservation, planning and commercial sectors. The Team Coordinator will stand as a central member of the practice providing first class support to project teams, allowing them to fully concentrate on delivering exceptional designs.

Key areas of the role:

• Managing the diaries of Associate Directors and project teams, and providing support to their Personal Assistants
• Organising complex international travel arrangements, including travel, flights, hotels, visas and insurance for domestic and overseas travel
• Managing and responding to inbox enquiries on behalf of Associate Directors and Associates
• Acting as a key point of contact for internal and external design teams
• Arranging meetings, booking venues and ensuring meetings take place in a smooth manner
• Assisting the Associate Directors and Associates with their practice management responsibilities
• Setting up internal design reviews, inviting panel and issuing records
• Creating and formatting project-related correspondence or practice development paperwork, including letters, memos, minutes, reports, agendas and certificates
• Keeping the document management system up to date with project information, contacts, key documents, correspondence and filing emails
• Assisting with design reports using InDesign, importing images and proof-reading content
• Assisting project teams with ad-hoc project administration tasks, such as schedules, programmes, room data sheets and archiving, expenses and purchase orders
• Sourcing information on existing projects for bids and presentations
• Preparation and assembly of documents for meetings, submissions, presentations, including printing, binding and scanning
• Supporting the project leaders managing the holiday and absence spreadsheet
• Arranging building tours and project team get-togethers

Key skills for the role:

• Prior experience from a similar support role in Architecture
• Advanced knowledge of Microsoft including Outlook, Word, Excel and PowerPoint
• Excellent working knowledge of Adobe InDesign and Photoshop
• Excellent standard of written and verbal English and ability to communicate at all levels
• Proactive approach and strong organisational skills with the ability to co-ordinate numerous tasks simultaneously
• Ability to use initiative and work well without supervision, making judgement calls on behalf of project leaders
• A motivated, punctual and flexible attitude, with a cheerful and helpful personality
• Ability to work well under pressure in a fast-paced environment

Please get in touch with the Creative Support team to hear more!