Team Coordinator for Multidisciplinary Architects

Adrem Group
City of London
£28000.00 - £33000.00 per annum + Dependent on experience
18 Dec 2017
15 Jan 2018
Amalie Utigard
Job Type

A vibrant and multidisciplinary architectural practice is seeking a Team Coordinator for their London based team. The widely-respected practice has recently won numerous design awards and competitions for their commercial awareness across the arts, conservation, planning and commercial sectors. The Team Coordinator will stand as a central member of the practice providing first class support to project teams, allowing them to fully concentrate on delivering exceptional designs.

Key areas of the role:

  • Managing the diaries of Associate Directors and project teams, and providing support to their Personal Assistants
  • Organising complex international travel arrangements, including travel, flights, hotels, visas and insurance for domestic and overseas travel
  • Managing and responding to inbox enquiries on behalf of Associate Directors and Associates
  • Acting as a key point of contact for internal and external design teams
  • Arranging meetings, booking venues and ensuring meetings take place in a smooth manner
  • Assisting the Associate Directors and Associates with their practice management responsibilities
  • Setting up internal design reviews, inviting panel and issuing records
  • Creating and formatting project-related correspondence or practice development paperwork, including letters, memos, minutes, reports, agendas and certificates
  • Keeping the document management system up to date with project information, contacts, key documents, correspondence and filing emails
  • Assisting with design reports using InDesign, importing images and proof-reading content
  • Assisting project teams with ad-hoc project administration tasks, such as schedules, programmes, room data sheets and archiving, expenses and purchase orders
  • Sourcing information on existing projects for bids and presentations
  • Preparation and assembly of documents for meetings, submissions, presentations, including printing, binding and scanning
  • Supporting the project leaders managing the holiday and absence spreadsheet
  • Arranging building tours and project team get-togethers

Key skills for the role:

  • Prior experience from a similar support role in Architecture
  • Advanced knowledge of Microsoft including Outlook, Word, Excel and PowerPoint
  • Excellent working knowledge of Adobe InDesign and Photoshop
  • Excellent standard of written and verbal English and ability to communicate at all levels
  • Proactive approach and strong organisational skills with the ability to co-ordinate numerous tasks simultaneously
  • Ability to use initiative and work well without supervision, making judgement calls on behalf of project leaders
  • A motivated, punctual and flexible attitude, with a cheerful and helpful personality
  • Ability to work well under pressure in a fast-paced environment

Please get in touch with the Creative Support team to hear more!